Fleet and Logistics Officer at Mulindi Factory Company Limited

 Fleet and Logistics Officer at Mulindi Factory Company Limited

Company: Mulindi Factory Company Limited

Location: Mulindi Tea Factory, Gicumbi District, Northern Province, Rwanda

Department: Factory/Field Operations

Reports To: Factory Manager

Position Available: 1

Application Deadline: 19 June 2026

About the Role

Mulindi Factory Company Limited is seeking a qualified and experienced Fleet and Logistics Officer to oversee and coordinate all fleet, transportation, and logistics operations. The successful candidate will ensure the efficient movement of green leaf, finished tea products, materials, equipment, and personnel while maintaining high standards of safety, compliance, cost control, and operational efficiency.

Key Responsibilities

Fleet Management

- Manage company vehicles, tractors, JCB backhoes, and other transport equipment.

- Develop and implement preventive maintenance schedules.

- Monitor vehicle performance, fuel consumption, mileage, and operating costs.

- Coordinate vehicle inspections, servicing, repairs, and statutory compliance requirements.

- Maintain accurate fleet records including insurance, licenses, inspections, and maintenance history.

- Investigate breakdowns, accidents, and incidents and recommend corrective actions.

- Ensure fleet availability to support tea collection, factory operations, and product dispatch.

Logistics and Transportation

- Coordinate transportation of green leaf from collection centers to the factory.

- Manage dispatch and delivery of made tea to warehouses, auction centers, customers, and export points.

- Optimize transportation routes to improve efficiency and reduce costs.

- Monitor loading, unloading, and movement of goods to ensure product integrity.

- Coordinate movement of spare parts, fuel, fertilizers, packaging materials, and other supplies.

- Prepare and maintain transport documentation.

Fuel Management

- Monitor fuel consumption and utilization across all fleet assets.

- Maintain fuel records and conduct regular reconciliations.

- Implement fuel control measures to minimize wastage and misuse.

- Prepare fuel usage reports and analysis.

Driver Management

- Supervise drivers and transport support staff.

- Verify driver qualifications and license validity.

- Coordinate driver scheduling and deployment.

- Conduct driver performance evaluations.

- Organize road safety and defensive driving training programs.

- Ensure compliance with company transport policies and regulations.

Health, Safety and Compliance

- Ensure adherence to road transport regulations and company policies.

- Promote occupational health and safety standards.

- Monitor and report transport-related risks and incidents.

- Ensure all vehicles carry required safety equipment.

- Support implementation of Food Safety, Quality, Environmental, and Occupational Health & Safety Management Systems.

Procurement and Inventory Coordination

- Coordinate procurement of spare parts, tyres, lubricants, and transport-related services.

- Monitor stock levels of fleet consumables.

- Participate in supplier evaluation and contract management processes.

Reporting and Administration

- Prepare daily, weekly, and monthly fleet and logistics reports.

- Monitor fleet operating costs and identify cost-saving opportunities.

- Maintain accurate transport and logistics records.

- Support annual budgeting and forecasting activities.

- Analyze fleet performance and recommend improvements.

Qualifications and Experience

Education

Option 1

- Bachelor's Degree in Logistics, Supply Chain Management, Transport Management, Mechanical Engineering, Business Administration, or a related field.

OR

Option 2

- Secondary School Diploma/Certificate in General Mechanics, Automobile Mechanics, Accounting, or a related field, with at least 3–5 years of experience in fleet management, logistics, or transport operations within manufacturing, agriculture, tea processing, or FMCG sectors.

Professional Requirements

- Professional certification in Logistics, Supply Chain, Transport Management, or Fleet Management is an added advantage.

- Valid driving license with at least Categories B and C.

Required Skills and Competencies

Technical Skills

- Strong knowledge of fleet management and vehicle maintenance.

- Understanding of logistics planning and transportation operations.

- Budgeting and cost-control capabilities.

- Data analysis and report writing skills.

- Supplier management and negotiation skills.

- Proficiency in Microsoft Office and fleet management systems.

Core Competencies

- Integrity and accountability.

- Leadership and supervision skills.

- Attention to detail.

- Strong planning and coordination abilities.

- Sound decision-making skills.

- Customer service orientation.

- Teamwork and collaboration.

- Ability to work under pressure and meet deadlines.

- Commitment to continuous improvement.

Working Conditions

This position involves both office and field-based work, including regular travel to tea collection centers, plantations, warehouses, workshops, and customer delivery locations. The successful candidate may be required to work beyond normal office hours during peak production and dispatch periods.

How to Apply

Interested and qualified candidates should submit the following documents:

- Application Letter (Cover Letter)

- Updated Curriculum Vitae (CV)

- Copies of Academic and Professional Certificates

- Proof of Work Experience

All documents must be combined into one PDF file.

Applications should be sent via email to:

info@mulinditeas.com

Deadline: 19 June 2026

Important: Indicate "Fleet and Logistics Officer" in the email subject line.

Only shortlisted candidates will be contacted.

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